Events Terms & Conditions

This document sets out the terms and conditions between Seedstars and you when you register for any event or conference organized by Seedstars. By registering for an event or conference organized by Seedstars you are agreeing to comply with these terms and conditions. You should read this document carefully.

Acceptance of policies and registration conditions

The following Seedstars Registration Terms & Conditions (the “Terms & Conditions”) apply to all Seedstars events. Prior to your registration, you must acknowledge and accept the Terms & Conditions contained herein. Should you not wish to accept the Terms & Conditions you should not register.

Submission of a registration is regarded as an affirmation of your acceptance of the Event Terms & Conditions.

Registration and participation at the Event

1.1. Your registration entitles you to admittance to the Event. Any and all other costs associated with your attendance (including without limitation any travel and/or accommodation expenses) shall be borne solely by you and Seedstars shall have no liability for such costs.

1.2. The registration for participation in the Event is made via the data form on the Event website. The Participant has the option of saving and/or printing the text of these GTC on the Event website at any time. The contract language is English.

1.3. Your registration will be confirmed by email. Upon receipt of your ticket, the contract for participation in the Event is concluded.

1.4. As a participant to the Event you are encouraged to use our Seedstars App to book meetings or chat with other participants. Please note the use of this application is governed by our Terms of service.

1.5. You acknowledge that Seedstars reserves the right to request your removal from the Event if Seedstars, in its sole discretion, considers your presence and/or behavior to create a disruption or to hinder the Event and/or the enjoyment of the Event by other attendees or speakers.

1.6. You acknowledge and agree that Seedstars, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, performers, hosts, moderators, venue and time. We are entitled to cancel the Event at any time for good cause (e.g. in cases of force majeure, too few participants, etc.). In such a case, you will be informed immediately of the cancellation.

How we will use your information

2.1. Seedstars is committed to data privacy and protecting your personal information. Information on how Seedstars collects, processes, and uses your data is included in the Seedstars Privacy Policy which is hereby incorporated into these Terms & Conditions. Additionally, by submitting your email address during the event registration process, you agree that Seedstars and its event partners may send you event-related information. A valid email address is required for all registrations.

2.2. Seedstars uses the personal data you provide in this registration for administering your participation in this event. Your data is also processed in our mobile application if you use it. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event.

2.3. Seedstars may disclose your personal data to third party service providers engaged by Seedstars to assist in the conduct of the event. In the event these collaborative entities are located outside the European Union, an international transfer of data will take place. Information you provide when registering for or participating in an event managed or co-sponsored by parties other than or in addition to Seedstars may be shared with those parties, and the treatment of such information is further subject to the privacy policies of those parties. Except as described herein, Seedstars will not disclose your personal data to any other third party without your consent except where required to do so by law.

2.4. You have the right to access, rectify, delete and oppose your personal data. You may exercise this right by contacting us at [email protected] or by writing to SEEDSTARS WORLD SA, Route des Jeunes 47B, 1227 Carouge, Switzerland.

Our Mobile application

We encourage our Event participants to use our Seedstars app which allows you to book meetings, organise your program, chat with others and get the latest updates on our Events. Please check out our App terms of service and Privacy policy.

Event conduct and safety

3.1. Seedstars is committed to providing a safe, productive, and welcoming environment to all participants at Seedstars-related events. Seedstars has no tolerance for discrimination, harassment, or bullying in any form at Seedstars-related events. Participants are expected to adhere to these principles and respect the rights of others.

3.2. What to do if you witness or are subjected to unacceptable behavior: Participants should report any behavior inconsistent with these principles to onsite event staff. Event staff will be happy to help participants contact venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the event. We value your attendance.

Liability waiver & release

4.1. In consideration of being allowed to register for, and participate in the event, I hereby warrant and represent that I am age 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue Seedstars or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that I may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of Seedstars. This Liability Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.

4.2. I understand that my properties present at the Event are there at my expense and risk. Seedstars does not concern itself with the security or insurance of the goods. You are liable for and must take out adequate insurance against any and all loss or damage of any nature, whichever caused by your acts or omissions. You indemnify Seedstars against any and all claims that third parties may bring against Seedstars in connection with your acts or omissions.

Service as an invited speaker

5. If you agree to speak at an Seedstars sponsored event, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation.

Usage of photographic and video material taken at Seedstars events

6.1. In general audio, image, and video recording is permitted at the event. To comply with global data privacy laws, Seedstars may impose certain restrictions on the use of multimedia at its events (e.g. photography, video, audio, online streaming, and all future mediums). An attendee is permitted to use hand-held cameras and/or smart phones to take photographs and capture digital images for personal, non-commercial use, provided the photography is not disruptive. Photographs may not be published, sold, reproduced, transmitted, distributed or otherwise commercially exploited in any manner whatsoever.

6.2. During the event, the organisers and their partners will make photo and video recordings. By entering the event venue, participants give their irrevocable consent to these recordings being made and the free use of their pictures/video shots and voice recordings for photography and video and/or audio recordings made by the organisers or their partners in the context of the event; as well as to the subsequent Internet exploitation on the websites of the organisers and their partners; in the programme of current or follow-up events; and in promotional press reports on the part of the organisers.

6.3. Seedstars may hire professional service providers (photo/video/streaming/audio) to document and display the event experience. Seedstars may also use social media (e.g. Instagram, Twitter) to: (i) post real-time photos and videos to its social media feeds; and (ii) display select submissions from those feeds on monitors throughout the event venue. Attendees and sponsors are encouraged to capture their event experiences and post their own social content from the event (text, photos, audio, video, streaming), provided it does not infringe upon the rights of any attendee, sponsor, third party, or Seedstars. Such infringement would include, but is not limited to, defamation or infringement of intellectual property rights. In the event an attendee requires a release or permission to protect the rights of a third party, obtaining such a release or permission shall be the sole responsibility of the attendee.

6.4. By attending the event, you acknowledge and agree as follows: (a) Seedstars may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, Seedstars disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

Intellectual property

7.1. All intellectual property rights in and to the Event, the Event content and all materials distributed at or in connection with the Event are owned by Seedstars, its parent company Seedstars S.A. and/or the Event sponsors or speakers presenting at the Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event, in any Event content and/or in any materials distributed at or in connection with the Event for any reason without the prior written permission of Seedstars.

7.2. For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trade marks or other intellectual property rights owned or used under licence by Seedstars S.A. or any of its affiliates or grant to you any right or licence to any other intellectual property rights of Seedstars S.A. or its affiliates, all of which shall at all times remain the exclusive property of Seedstars S.A. and its affiliates.

Miscellaneous

8.1. Seedstars reserves the right to change, amend, add or remove any of the above Terms & Conditions in its sole discretion and without prior notice. If one or more of the conditions outlined in these Terms & Conditions should become invalid, the remaining conditions will continue to be valid and apply. These Terms & Conditions apply to all event participants (attendees, speakers, sponsors, exhibitors).

8.2. The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of Seedstars. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.

8.3. These Terms are the entire agreement between you and us regarding the subject matter of these Terms. These Terms supersede all prior or contemporaneous representations, understandings, agreements, or communications between you and us, whether written or verbal, regarding the subject matter of these Terms. We will not be bound by, and specifically object to, any term, condition, or other provision that is different from or in addition to the provisions of these Terms (whether or not it would materially alter these Terms). If we provide a translation of the English version of these Terms, the English version of these Terms will control if there is any conflict.

8.4. The contract is governed by the laws of Switzerland (Geneva).

8.5. Jurisdiction for disputes arising from contracts or in relation to the particular event is in Geneva, Switzerland.