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Events Terms & Conditions

This document sets out the terms and conditions between Seedstars and you when you register or submit an entry to participate in a Seedstars Event. By registering, you agree to abide by, and accept all the terms below.


1. Definitions

Event: the on-site or virtual competition, program or event for which you have registered.

Participant: you, as a natural person or legal entity, as registered to enter an Event or participating as a speaker or exhibitor.

Partner: the company, legal entity or natural person working with Seedstars for the Event, including Investors.

Seedstars: any Seedstars company in charge of organising the Event, affiliates or subsidiaries.

Sponsor: the company, legal entity supporting and contributing to the Event.

Parties: should be understood as encompassing Seedstars and Partner(s) and Investor(s) and/or Sponsor(s).

Winner: natural person or legal entity chosen to win the Event.


2. Registration for an Event

Your registration entitles you to admittance to the Event. Any and all other costs associated with your attendance (including without limitation any travel and/or accommodation expenses) shall be borne solely by you and Seedstars shall have no liability for such costs.

The registration for participation in the Event is made via the data form on the Event website. The Participant has the option of saving and/or printing the text of these Terms and Conditions on the Event website at any time.

Your registration will be confirmed by email. Upon receipt of your ticket, the contract for participation in the Event is concluded.

As a participant to the Event you are encouraged to use our Seedstars App to book meetings or chat with other participants. Please note the use of this application is governed by our Terms of service.

You acknowledge that Seedstars reserves the right to request your removal from the Event if Seedstars, in its sole discretion, considers your presence and/or behavior to create a disruption or to hinder the Event and/or the enjoyment of the Event by other attendees or speakers.

You acknowledge and agree that Seedstars, in its sole discretion, reserves the right to change any and all aspects of the Event, including but not limited to, the Event name, themes, content, program, speakers, performers, hosts, moderators, venue and time. We are entitled to cancel the Event at any time for good cause (e.g. in cases of force majeure, too few participants, etc.). In such a case, you will be informed immediately of the cancellation.


3. General conditions of participation in an Event

Seedstars Events are open to all persons who are 18 years or older.

For competitions, there is a limit of only one entry per business entity (or by an affiliated group of business entities). Employees of the Parties are ineligible.

Except if stated or agreed on explicitly otherwise, you will have to cover your own travel and accommodation arrangements as well as any related costs to participate in the Event.

The decision of judges or panelists is final and conclusive in all circumstances and no correspondence will be entered into.

When applicable, the Parties may offer Winners various prizes. Such prizes are not transferable to another individual and no cash or other alternatives will be offered. Prizes consisting of equity investments are not unconditional upon nomination as winner of the Event but are subject to further review (including but not limited to negotiations with the Participant, investment due diligence, etc). The Parties reserve themselves the right to make such an investment or not at the outcome of such review.

Winners are responsible for expenses and arrangements not specifically included in the prizes, including any necessary travel documents, passports and visas. Prizes are subject to availability and the Parties reserves the right to amend or alter the prizes or revoke prizes from participants not entering into the spirit of the competition.

If the Winner is unwilling or unable to accept the prize requirements, such potential Winner may be disqualified and all privileges otherwise due as a Winner may be terminated and an alternative Winner may be chosen from among all of the remaining eligible entries received if time permits in the Parties’ sole discretion.



4. Issues with competition entries

The Parties shall have no liability not responsible for late, lost, delayed, damaged, misdirected, incomplete, illegible or unintelligible entries, which will not be accepted, or for any problems or technical malfunction of any telephone network or lines, computer online systems, servers, service providers, computer equipment, or software, failure of any email or entry received by Seedstars on account of technical problems or traffic congestion on the Internet, problems with any of Seedstars’ websites or external party website, or any combination thereof, including any injury or damage to the entrant’s or any other person’s computer resulting from downloading any materials in connection with Seedstars and the Event. Additional, multiple, and/or mechanically generated entries will be disregarded and may result in total and permanent disqualification from the Event.



5. Seedstars Code of conduct and policies

Seedstars is committed to providing a safe, productive, and welcoming environment to all participants at Seedstars-related events. Seedstars has no tolerance for discrimination, harassment, or bullying in any form at Seedstars-related events.

Registration on the website and creation of an account means you commit to respect all values and provisions outlined in the Seedstars Code of conduct and related policies when using the website, participating in a Program or Event and in any interaction with Seedstars.

Participants are expected to adhere to these principles and respect the rights of others. Participants should report any behavior inconsistent with these principles to onsite or virtual event staff.



6. Our Mobile application

We encourage our Event participants to use our Seedstars app which allows you to book meetings, organise your program, chat with others and get the latest updates on our Events. Please check out our App terms of service and Privacy policy.



7. Damages

By entering the Event, you waive all rights to claim, (i) punitive, incidental or consequential damages, (ii) any and all rights to have damages multiplied or otherwise increased, and (iii) any other damages, other than damages for actual out-of-pocket expenses, or any award of equitable relief, including injunctive relief or an award of specific performance.



8. Your Intellectual Property rights

By your participation, you declare that you have sufficient ownership of intellectual property rights (trademarks, etc), programmes and/or content included in your application and any following presentation, pitch or otherwise, and that you do not infringe on any intellectual property right or any other rights that any third party may hold in Switzerland or abroad regarding the contents and exempting Seedstars and its partners from any liability regarding the use of the above-mentioned content.

Specifically, and in relation to the content and images that you may make public during the Event, you guarantee and are liable to the Parties and third parties for the following aspects:

You are the legitimate owner or holder of rights, granting the Parties the license for their publication and, where appropriate, have obtained the necessary consent from third parties to do so.

You do not violate applicable laws such as those relating to the right to privacy, image and/or honour, intellectual, industrial or similar property rights, or any right of a third party, either a person or an entity.

In the unlikely event that you publish personal details about another person during the course of the Event, you should have previously obtained their consent for the publication.

You will therefore be liable to the Parties for the accuracy of the details reported, ensuring that they do actually correspond to you and not to a third party, holding the Parties harmless from any demand or claim that, if applicable, could be made by third parties in relation to the above statements, and any legitimate right to the content that is published and/or provided to the Parties as part of the Event.

You are in any event solely liable for the consequences of damages or actions arising from the use of the content included in proposals, presents or related thereof, as well as their reproduction and diffusion.



9. Seedstars Intellectual Property Rights

All intellectual property rights in and to the Event, the Event content and all materials distributed at or in connection with the Event are owned by Seedstars, its parent company Seedstars S.A. and/or the Event sponsors or speakers presenting at the Event. You may not use or reproduce or allow anyone to use or reproduce any trademarks or other trade names appearing at the Event, in any Event content and/or in any materials distributed at or in connection with the Event for any reason without the prior written permission of Seedstars.

For the avoidance of doubt, nothing in this Agreement shall be deemed to vest in you any legal or beneficial right in or to any trade marks or other intellectual property rights owned or used under licence by Seedstars S.A. or any of its affiliates or grant to you any right or licence to any other intellectual property rights of Seedstars S.A. or its affiliates, all of which shall at all times remain the exclusive property of Seedstars S.A. and its affiliates



10. Data Protection

Seedstars is committed to data privacy and protecting your personal information. Information on how Seedstars collects, processes, and uses your data is included in the Seedstars Privacy Policy which is hereby incorporated into these Terms & Conditions. Additionally, by submitting your email address during the event registration process, you agree that Seedstars and its event partners may send you event-related information. A valid email address is required for all registrations.

Seedstars uses the personal data you provide in this registration for administering your participation in this event. Your data is also processed in our mobile application if you use it. This may include information about the event’s content, event logistics, payment, updates, and additional information related to the event. We will also provide you with information about new products or services, to send you survey invitations for existing or new products or services, to improve our products and services, and other internal business purposes.

When registering for a competition or participating in one of our Program, you will be required to provide data about yourself and your company. This data may be shared with the Partners, Investors and Sponsors. We, the Parties, will process your personal data, collected via the registration or sign-up forms for the Event, for the purpose of managing your participation, selection procedures as part of the Event, make introductions, as well as to manage communication with the Winner of the competition and be able to deliver the prize and publish the participants’ name and image on our website and in any other format. This also includes data you have provided to participate in the Program (name, sector, founders, stage, and all data collected in the application form) or collected during the time of the Program (IRS score, sales presentations, etc).

The legitimate basis for the processing is principally the consent of the data subject or participant, granted through the acceptance of these Legal Rules or their signing-up to the Event. You will have the right to withdraw the consent granted at any time, easily and free of charge, by writing at da[email protected], although this will not affect the lawfulness of the processing prior to the withdrawal. If you do not want us to collect, use and share the Personal Information or receive email communications, please discontinue your use of the Seedstars site and refrain from participating in the Event. In any case, failure to provide the personal data required could prevent you from taking part in the Event.

The personal data the Participants provide to us must always be accurate and complete. In the event they are false, we reserve the right to withdraw any prize won by the participant at any time.

In general, your personal data will not be disclosed to other third parties except when provided or imposed by a law. Notwithstanding the foregoing, your personal data may be disclosed to collaborative, promotional or organisational entities and other participants in the competition, for the purpose of the Event organisation, promoting you and contacting you due to the interest generated as a consequence of your participation in the competition. In the event these collaborative entities are located outside the European Union, an international transfer of data will take place.

Lastly, you are informed that you may exercise your rights of access to and rectification or erasure of personal data, the right to data portability, the right to object and, where applicable, to not be subject to decision-making based on automated processing, including profiling, by sending a written communication via email to [email protected], with the reference to the name of the Event and “Exercise Rights”.



11. Use of images and recordings

During the event, physical or virtual, the Parties will take photographs and films to be used as a public record or for publicity and/or promotional purposes. You, as a Participant, give your irrevocable consent and give permission to the Parties, affiliates and subsidiaries, to record and make free use of their pictures/video shots and voice recordings for photography and video and/or audio recordings made by the Parties in the context of the event; as well as to the subsequent Internet exploitation on the websites of the Parties; in the programme of current or follow-up events; and in promotional uses of the Parties.

By attending the event, you acknowledge and agree as follows: (a) Seedstars may edit and use footage it captures at the event for marketing and promotional activities and for any other lawful purpose in the ordinary course of its business; and (b) due to the prevalence of mobile recording devices in today’s world, Seedstars disclaims all liability for the capture of your image in any multimedia format by other attendees at the event.

Furthermore, you allow Seedstars to transfer the granted rights to any third party, that you will not have the right to approve any of the material and that they might not be named as a participant in the Event. The participants acknowledge that they do not expect to gain financially from their appearances in any Events-related material.

You understand that images on websites can be viewed throughout the world and not just in Switzerland and that some overseas countries may not provide the same level of protection to the rights of individuals as Swiss legislation provides. You understand that some images or recordings may be kept permanently once they are published and be kept as an archive of the Parties.



12. Service as an invited speaker

If you agree to speak at a Seedstars sponsored event, we may share your contact and biographical information with event attendees. Sometimes we may also request a photograph. In other cases, we post on the respective event website information such as your name, employer, physical work address, work email address, as well as a link to your company website and/or professional LinkedIn page available to the public. This is so that visitors to the event website, including event attendees and speakers, can contact you with questions and requests for more information, and to provide feedback if needed. Additionally, speakers may be asked to complete a release agreement or copyright form prior to their presentation.



13. Reserved rights

We reserve the right to restrict participation in the Event or disqualify any entry for any reason, including any act in violation of these rules or any unethical or disruptive conduct. We also reserve the right to suspend, terminate, or modify the contest at our sole discretion if any fraud, technical or other factors impair the integrity or function of the Event and to seek reasonable damages, including attorney’s fees, from those responsible, if any.



14. Cancellation of the Event

We shall be entitled, in our reasonable discretion, to cancel, delay and/or recommence an Event with immediate effect by email without any liability to you. We may cancel an Event at our sole discretion.



15. Exclusion of liability / indemnity

In consideration of being allowed to register for, and participate in the event, you hereby warrant and represent that you are aged 18 or above and freely waive, release from liability, assume all risks, and covenant not to sue Seedstars or its members, employees, board members, agents, or volunteers for any expense, loss, damage, personal injury, including loss of life, disability, property damage, or property theft or actions of any kind that I may hereafter suffer or sustain before, during, or after the event, unless said expense, loss, damage, personal injury, including loss of life, disability, property damage or property theft or actions of any kind is caused by the sole, gross negligence of Seedstars. This Liability Waiver and Release is specifically binding upon my heirs and assigns and is knowingly given.

You understand that your properties present at the Event are there at your expense and risk. Seedstars does not concern itself with the security or insurance of the goods. You are liable for and must take out adequate insurance against any and all loss or damage of any nature, whichever caused by your acts or omissions. You indemnify Seedstars against any and all claims that third parties may bring against Seedstars in connection with your acts or omissions.



16. Force Majeure

We shall not be liable to perform any of our obligations under the Event or in respect of prizes where we are unable to do so as a result of unforeseen circumstances or circumstances beyond our reasonable control and we shall not be liable to compensate you in such circumstances.



17. Confidential information

You agree to keep confidential any information which you know or reasonably ought to know is confidential and relates to us, our business or the Event.

There is no reasonable expectation that the contents of its application are confidential information and that none of the sponsors, Seedstars, the judges, and/or panelists will be under any obligation to treat such application and its contents as confidential information.



18. Acceptance of terms & conditions

Mere registration for the Event implies acceptance of the whole contents of these Terms and Conditions. Non-acceptance of any of the points that make up these Terms and Conditions entails non-participation in the Event and, in the event of being selected and/or winning, automatically renouncing the prize.



19. Miscellaneous

If any provision of these Terms and Conditions is held to be unenforceable, it will not affect the validity and enforceability of the remaining provisions.

These Terms and Conditions may be amended from time to time. Any amendments shall be effected by updating the amended Terms and Conditions on the website. Seedstars may, but is not obligated to, inform you of any amendment by email.

Interpretations of this agreement and determinations that a participant has breached the agreement will be made at Seedstar’s reasonable discretion and based upon facts known to us.

The failure by Seedstars to enforce any right under these Terms and Conditions will not waive the right of Seedstars to do so.

The views expressed by any event attendee, speaker, exhibitor, or sponsor are not necessarily those of Seedstars. All attendees, speakers, exhibitors, and sponsors are solely responsible for the content of all individual or corporation presentations, marketing collateral, and/or advertising.

These Terms are the entire agreement between you and us regarding the subject matter of these Terms. These Terms supersede all prior or contemporaneous representations, understandings, agreements, or communications between you and us, whether written or verbal, regarding the subject matter of these Terms. We will not be bound by, and specifically object to, any term, condition, or other provision that is different from or in addition to the provisions of these Terms (whether or not it would materially alter these Terms). If we provide a translation of the English version of these Terms, the English version of these Terms will control if there is any conflict.